Federal Tax / W2 Info

Understanding Your W-4 & How It Affects Your Federal Taxes

Your W-4 is a form that tells your employer how much federal income tax to withhold from your paycheck. It's essential to fill out your W-4 correctly to ensure the right amount of taxes are taken out based on your situation.

To view the W-4 Form, or read the instructions on how to fill out the form, visit the IRS website: 2025 Form W-4

To use the tax withholding estimator visit this website: Tax Withholding Estimator | Internal Revenue Service

Step 1: Personal Information

Provide your name, address, Social Security number, and filing status (Single, Married, or Head of Household). This helps determine how much federal tax is withheld from your paychecks

Step 2: Multiple Jobs or spouse works

If you or your spouse have more than one job, or if both of you work, adjust this section to ensure the right amount of tax is withheld. The more jobs you or your spouse have, the higher the withholding, which can help prevent underpayment of taxes at the end of the year.

step 3: Claim Dependents

If you are eligible to claim dependents (children or others), enter the number of dependents you have. This may reduce the amount of tax withheld from your pay.

Step 4: other adjustments

This section allows for additional adjustments, including other income sources, deductions, or extra withholding if you want more taxes taken out from your paycheck.

sTEP 5: SIGN AND DATE

Once you have completed the W-4 form, sign and date it to confirm that the information provided is accurate.

How Does the W-4 Affect Your Paycheck?

The W-4 determines how much federal income tax is withheld from your paycheck. If you claim fewer deductions or choose a higher withholding, more taxes will be taken out. Claiming more deductions (like dependents) will reduce the amount of federal tax withheld.

Review Your Paystubs Regularly: Ensure the right amount of tax is being withheld. If you expect a refund or want to avoid a large tax bill, confirm your withholding is sufficient.
Consult a Tax Professional: If unsure, seek advice from a tax professional to optimize your withholding strategy.

HR’s Role in W-4 and Tax Withholding

Human Resources processes your W-4 information. If you experience life changes (marriage, additional jobs, or dependents), HR can assist with updating your W-4.

However, Human Resources, your manager, or any other employee is not legally able to provide specific tax advice. For personalized guidance on your tax documents and strategies, consult a tax professional.

How to Adjust Your W-4

Review Your Paystubs: Verify the amount of taxes being withheld is meeting your expectations.
Update Your W-4: Submit a new W-4 form to HR as needed. Changes can be made anytime.
Consult a Tax Professional: Get personalized tax advice for your specific situation.

Need Help?

If you have questions or need assistance adjusting your W-4, reach out to HR. We’re here to help! 😊

Text: 1-855-563-4327
Call: (318) 738-1965 ext. 902